SMITH HAVEN MALL 2010 RULES AND REGULATIONS Show management 516-442-6000. Mall security 631-724-5936.
When you arrive at the show you must must show us your Sales Tax Certificate.
The application for the certificate is Form DTF-17. Every Vendor must have a current certificate from the NYS Sales Department. This free certificate may be applied for online. www.nystax.gov To apply by phone or mail please call the Sales Tax Department at 1-800-462-8100. Their Fax-on-demand forms phone # is 1-800- 748-3676 The Certificate (not a copy) must be displayed at your space. If you post price signs they must be professional and framed and state the full price with tax included. Hand made signs are prohibited. You must charge sales tax for every transaction. You must give a receipt for every transaction. Every receipt must state the amount charged for the item and the amount charged for sales tax. Copies of every transaction must be saved at your space. Your Sales Tax Certificate must be clearly displayed at your rented space. Bring your own tables. Your tables must be covered with a black trade show quality
material that reaches the floor on all four sides of every table. Table covers are available from show management for $30 each. Bring your own extension cords which must be covered with gaffer tape
If electricity is available it is included at no additional charge. Our recommended supplier is www.FindTape.com 800-806-7580 We recommend Scapa 425 Pro-Grade gaffer tape, priced from $5.49 per roll.
All spaces are located in the Mall's center court.
Spaces range in size from 6x7 to 10x10.
All spaces are the same price regardless of size or location.
In order to
guarantee a specific location you must rent for all 2010 Shows at Smith Haven Mall.
Set up when the Mall closes at 9:30pm.
Directions to loading zone: Enter the mall from Route 25 just south of Route 347. Upon entering the mall parking lot, make the first right hand turn. Turn left at TGIF. Go about 200 feet and enter through the gated loading zone on the left. If you cannot fine the loading zone, or if the gate is closed, call show management 516-442-6000 or mall security 631-724-5936.
You must be set up ready to do business 15 minutes before the mall opens for business.
You may not break down your set up prior to the close of Mall hours.
Mall hours are Friday, Saturday, Monday 10am-9:30pm, Sunday 11am-6pm.
You may not have any hand carts or dollies on the floor of the mall at any time the mall is open for business.
All of your back-up stock, jackets and coats, accessories such as pocketbooks must be stored under your tables not visible to the shoppers.
All of your signs must be framed or laminated and be professional in appearance. Hand made signs are prohibited.
To comply without spending a lot of money, you may print signs on your computer and buy a frame at a dollar store.
Although you may leave your display and merchandise overnight it is agreed that neither Simon Property Group nor Nassau County Craft Shows is responsible. 24 hour security is at the mall.
All spaces rented on a first come basis.
Merchants are prohibited from selling any item not listed on the Vendor Application.
The appearance of you and your employees contribute to creating a positive image of the Show to the customers. You must provide competent personnel who are friendly, neat in appearance, and dressed in a professional manner.
Under no circumstances should you or your employees get into a confrontation or argument with anybody. If a potential problem occurs, notify craft show management or mall security immediately.
Merchants shall not solicit or 'hawk' shoppers.
You are required to keep your selling area clean and free of debris throughout the day.
Cardboard boxes and trash are to be stored inside your selling unit until it can be properly disposed.
You are required to take your trash away with you at the end of the selling day.
Do not use mall trash bins to dispose of any of your items, particularly cardboard.
The maximum height limit for any retail display is 6 feet.
Whereas "Vendor") is and will be leasing certain space from Nassau County Craft Shows (NCCS) pursuant to an agreement for Craft & Gift Show, Vendor and NCCS agree: To the fullest extent permitted by law, Vendor agrees to indemnify, defend and hold harmless NCCS and it employees, associates, and/or Managing Agent(s) from any and all claims, suits, damages, liabilities, professional fees, including attorneys' fees, costs, court costs, expenses and disbursements related to death, personal injuries or property damage (including loss of use thereof) arising out of or in connection with the performance of the work of the Vendor, its agents, servants, Vendors or employees, or the use by Vendor, its agents, servants, Vendors or employees of facilities provided by NCCS and/or Managing Agents. This agreement to indemnify specifically contemplates full indemnity in the event of liability imposed against NCCS and/or Managing Agent(s) without negligence and solely by reason of statute, operation of law or otherwise, and partial indemnity in the event of any actual negligence on the part of by NCCS and/or Managing Agent(s) either causing or contributing to the underlying claim. In that event, indemnification will be limited to any liability imposed over and above that percentage attributable to actual fault, whether by statute, by operation of law or otherwise
Please keep a copy of these Rules and Regulations at your space. Please review these Rules often with your employees and newly hired personnel. If you would like additional copies, please let Show Management know.
